Brazil: Lycée Français de Brasilia


Case study

Lycée Français de Brasilia

Brasilia, Brazil

Sana Boutartour

Administrative and Financial Director

Eduka support is very responsive and efficient. We were very well supported throughout development by the technical team, who were very committed to our project.

The School and its administrative director:

Sana Boutartour has been the Administrative and Financial Director at the Lycée Français François Mitterrand de Brasília since September 2022. Under its new management, the school, located in the prestigious Lago Sul district, is continuing to develop its infrastructure and educational programs. The lycée was founded in 1973, shortly after the French embassy moved from Rio de Janeiro to Brasília. Today, the school welcomes 750 students from kindergarten to high school, representing 70 nationalities.

Major challenges

The Lycée Français François Mitterrand has to navigate an ever-changing educational environment, notably due to a significant increase in student numbers. This environment requires regular adaptations to accommodate the growing flow of students while meeting the diverse requirements of French, Brazilian and Francophile families. The school must also respond effectively to personalized requests from various partners, such as parents, embassies and local businesses. The challenge also includes the modernization of administrative and financial tools to create an efficient interface between the Brazilian and French accounting systems, and the manual management of various payment methods which previously caused errors and affected cash flow when payments were late.

Eduka solutions tailored to the school:

The Eduka suite has been a major asset for the Lycée, providing specific solutions to each challenge.

  • The admissions module has strengthened communication with families and enabled more effective follow-up of new registrants as well as existing students.
  • The financial module has significantly improved the school’s ability to generate detailed financial reports, essential for keeping track of the accounts.
  • The Boleto interface developed by Eduka has simplified the management of payments in boleto and pix, two of the most common means of payment in Brazil, while automating penalties for late payments.
  • The automatic transfer of invoices to Brasilia City Hall has automated the creation of tax notes, crucial for compliance with Brazilian government requirements.

    • “The admissions module has enabled us to set up effective and reliable communication with our families and to facilitate the monitoring of our enrolments with both new and existing families.”

    Eduka implementation results

    Since the introduction of Eduka, the school has seen a marked improvement in several key areas. The reduction in manual interventions has freed up time to focus on initiatives that directly improve the quality of education on offer. The reliability of invoicing, collection and accounting data has been greatly improved, facilitating day-to-day management. Increased efficiency in the management of enrolments, extracurricular activities and the canteen, thanks to the interconnection of financial and administrative modules, has made invoicing smoother and optimized cash flow.

    Looking back on the experience with the support of Eduka

    Eduka’s support played a crucial role in facilitating the transition to their system. The highly responsive and professional support team showed great commitment throughout the development of the project, even though it took longer than expected due to the complexity of the technical challenges encountered. The Eduka team’s rapid response and ongoing support enabled the school to deal effectively with the initial challenges and prepare calmly for the school years ahead.

    “We were very well supported throughout development by the technical team, who were very committed to our project”.

    The admissions module used by the Lycée Français de Brasilia

    Manage your student enrolment, re-enrolment and departure processes with ease, thanks to a user-friendly parents’ portal, where parents can carry out all procedures online.

    With fully customizable forms and fast online document uploading, you can dematerialize your processes and offer parents a modern, innovative image. Eduka is connected not only to your teaching departments for validation of enrollments and re-enrollments, and to the shuttle form for validation of teaching choices; it is also connected to your finance department for payment of enrollment and administration fees, with a centralized view adapted to each of the parties involved.

    Key features to improve your admission process :

  • Fully computerized registration, re-registration and deregistration processes.
  • Customize your forms, as well as the stages of the files, the documents to be downloaded and uploaded.
  • Information sharing with the various departments involved (administration, pedagogy, finance, head teachers, etc.).
  • Automatic notifications to parents or staff when changes are made to records
  • Automatic generation of documents when the file is sent, according to your personalized templates

    • Want to see more?

    Book a free demo today and start boosting your school!
    Arrange a demonstration today
    Back to Case Studies