The IFS Kyoto

The International French School Kyoto (IFSK), which recently celebrated its 25th anniversary, is an AEFE-accredited institution. With a current enrollment of approximately 275 students, the school supports the educational journey from day care to high school, fostering an inclusive and multilingual environment.

Challenges of a Growing Institution

As IFSK transitioned from a family- and community-driven institution to one with a broader scope, it had to adapt its administrative processes to accommodate growing enrollment. Moving from a small-scale management approach to a more complex system, IFSK required robust and flexible tools to meet new needs while preparing for future developments. Key priorities included administrative efficiency, inclusion, language programs, and secondary-level development.

“The challenge is to implement powerful and agile administrative management tools that can handle volumes and adapt to a still-emerging size.”

Eduka Solutions for the IFSK Administration

LFIK adopted Eduka’s basic suite as a transformative back-office solution. This suite of modules offered a reliable and comprehensive structure that enables efficient management of students and staff within the institution, ensuring sustainable and scalable administration.

Additionally, the Extra-curricular Activities (ECA) and Childcare modules simplified participant tracking and billing processes, further enhancing operational efficiency.

What are the results?

Today, Eduka serves as IFSK’s central administration platform, replacing the need for shared Google Sheets with an integrated, real-time system that facilitates communication and activity tracking across various departments.

Quality of Eduka Support

The Eduka support team played an essential role in IFSK’s transition, offering technical assistance and training throughout the installation and integration process. Alain is also very satisfied with Eduka’s support platform, which provides quick and effective responses, reinforcing the school’s trust in Eduka’s suite.

“The support platform in place provides us with satisfactory responses and reactivity.”

The Canteen Module used by the IFSK:

Easily manage your school’s canteen services with a module designed to fit the specific needs of your institution. Provide parents with an intuitive portal where they can reserve and manage their children’s meals, ensuring accurate tracking of reservations and payments.

Key features to enhance your canteen management:

• Parent portal for online meal reservations, cancellations, and tracking.
• Menu and dietary options management, including specific restrictions and preferences.
• Integration with the financial module for automated billing and meal tracking.
• Customizable reports for detailed monitoring of attendance and consumption.
• Automatic notifications for parents to remind of reservation dates and inform them of menu changes.

Eduka transforms your canteen management into a modern, convenient, and connected service!