Efficiently Organize and Manage Student and Parent Data

AdministrativeCore module

Easily manage student data with features like customized data fields, document uploads, automatic reminders, and bulk editing. Stay organized and informed with flexible notifications and customizable forms.

Key Benefits:

  • Easy maintenance of the database.
  • Quick search and access to information.
  • Parents can update information.
  • Automatic reminders and alerts.
  • Access to student, guardian, and family lists.
  • Access to student and guardian data with customizable permissions for staff.

Features:

Database:

  • Search Tool:
    • Quick access to information on students, parents, siblings, payers, etc.
  • Information Updates:
    • Can be performed by parents from their portal or through targeted campaigns (health form, passport update).
  • Automatic Reminders:
    • For specific dates or deadlines (e.g., passport expiration).
  • Alerts and History:
    • Track changes made to the database.
  • Security
    • Secure access to student and guardian data for staff members, with fully customizable permissions, ensuring that each user only accesses information relevant to their role.

Module screenshots

Features & functionality

Administration

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Student record

  • Create, edit, and view student records
  • Display key information: ID, enrolment, status, class, branch, options, nationality, etc.
  • Direct access to billing, services, documents, grades, absences, guidance, etc.
  • Track academic progress across school years
  • View history of assignments (branch, class, options)

Family and guardians record

  • Create and manage family records (central family model)
  • Link legal guardians to one or more students
  • Manage roles (Parent 1, Parent 2, billing contact, main contact, etc.)
  • Track parent portal access rights by profile
  • View family or financial links between students and guardians

Sync and imports

  • Bulk import of students and guardians (Excel files or external sync)
  • Mass assignment of students to classes or branches
  • Smart mapping for data migration or updates
  • Import and change history tracking

Monitoring and metrics

  • Quick access to headcounts by class, branch, nationality, or status
  • Advanced filters: active/inactive, confirmed enrolment, arrival or departure date
  • Track student numbers by level / campus / profile / type of schooling
  • Custom exports (Excel, CSV) of student or family lists
  • Access to full status history (enrolled, withdrawn, departed, removed…)

Confidentiality & Access Rights

  • Granular control over which fields are visible/editable
  • Optional segregation of data by user profile
  • Access logs tracking who viewed or edited student or family records

Teachers

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  • Access to student records is limited based on school-defined permissions
  • Teacher access may include:
    • Academic details
    • Family contact information
    • Academic history

Parents

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  • Access to the family record and children’s information from the parent portal
  • View and edit certain information (address, phone, supporting documents) based on permissions
  • Access children’s academic journey, class, enrolled services, and related documents
  • Messaging feature with school staff or teachers (if enabled)